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A plain-language demand letter template organized around Virginia's security deposit laws, with a link to Va. Code § 55.1-1226 (Virginia Residential Landlord and Tenant Act) and the usual return timing to verify for your facts.
Editable version
Copy and customize the free sample below. If you want your facts and citations assembled into a finished PDF, choose a personalized letter instead.
Reviewed: 2026-08-11
How sources are checked →45 days
Usual return period
Return or rent credit of the amount due, plus actual damages and reasonable attorney fees for willful noncompliance
Possible remedies and conditions
Copy the structure, replace every placeholder, and check the dates, amounts, and supporting records before you send it.
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Before you send it
Virginia law summary
Check the deadline, penalty, receipts, and inspection rules.
Virginia deadline calculator
Review a date calculated from your facts before you mail the letter.
How to write a demand letter
Use this if you want the anatomy of the letter before editing the sample.
Certified mail guide
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Replace every bracketed placeholder with your facts, dates, deductions, and requested amount before sending.
Answer the guided questions to create a personalized PDF, then send it yourself or include one First-Class mailing.
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Questions to check before sending a Virginia demand letter.
45 days after the later of tenancy termination or the date the tenant vacates. Use that period as a starting point, then check the exact trigger, exceptions, and current official source for your dates.
Confirm every name, address, date, amount, deduction, requested record, citation, and response date before sending the letter.
Choose a delivery method that fits the records you want to keep, and save the final letter with any acceptance or delivery record.
Check the state rule, deadline details, and common deduction issues before relying on a template.
Confirm deadline, documentation, and penalty rules before sending.
Calculate a date from your move-out facts and review any state-specific triggers.
Open current court information if you are considering filing a claim.
Review the facts and legal standard that may affect enhanced remedies.