Should I send my forwarding address by email or mail?

Email is fine for a first notice, but higher-stakes disputes benefit from a method that creates proof of delivery (saved email, certified mail, etc.).

Do I need to provide a forwarding address to get my deposit back?

Sometimes. Some states tie deadlines to providing a forwarding address. Even where it’s not required, it reduces excuses and creates a clean paper trail.

Forwarding Address Letter to Landlord (Template)

Send this right after move-out. It removes excuses, helps start the clock in some states, and creates a paper trail for your deposit refund.

5 min read•Last updated: January 2026

When to send this

Immediately after move-out and key return
Any time you change addresses during a dispute
Before escalating to a demand letter or small claims

Copy/paste template

Replace the bracketed placeholders. Keep proof you sent it (saved email, screenshot, or mail receipt).

Subject: Forwarding Address for Security Deposit Return

Date: [DATE]

To: [LANDLORD / PROPERTY MANAGER NAME]
[LANDLORD ADDRESS OR EMAIL]

Re: Forwarding Address — Security Deposit for [RENTAL ADDRESS]

Hello [LANDLORD NAME],

I moved out of [RENTAL ADDRESS] on [MOVE-OUT DATE]. Please use the forwarding address below for any correspondence, including the return of my security deposit and any itemized statement of deductions:

[YOUR FULL NAME]
[FORWARDING ADDRESS]
[CITY, STATE ZIP]

If you need anything else to process the deposit return, please let me know in writing.

Thank you,

[YOUR NAME]
[PHONE NUMBER — optional]
[EMAIL — optional]

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ReclaimDeposit provides document preparation services. We are not a law firm and do not provide legal advice.

For legal advice specific to your situation, please consult a licensed attorney.

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