If the itemized statement is vague, start with a request for itemization then follow up with this documentation request.
Copy/paste template
Subject: Request for Receipts and Documentation — Security Deposit Deductions ( [RENTAL ADDRESS] ) Date: [DATE] To: [LANDLORD / PROPERTY MANAGER NAME] [LANDLORD ADDRESS OR EMAIL] Re: Security Deposit Deductions Documentation Request — [RENTAL ADDRESS] Hello [LANDLORD NAME], I am requesting copies of documentation supporting the deductions from my security deposit for [RENTAL ADDRESS]. Please provide the following for each deduction: 1) Receipt/invoice (or work order) showing the vendor name, date of service, and amount 2) Description of the work performed and the location in the unit 3) Photos (if any) documenting the condition before and after the work 4) Installation date, prior condition, repair-versus-replacement reasoning, and any age, remaining-value, or betterment analysis used for replacements Please send the documentation to [EMAIL] and/or mail copies to: [YOUR FULL NAME] [FORWARDING ADDRESS] [CITY, STATE ZIP] Thank you, [YOUR NAME]