Settlement Offer Letter for Security Deposit (Template)

Settlement letters work best after you’ve documented your position (timeline + evidence + line-item disputes).

If you’re not sure what to dispute, start with common deductions and the deduction checker.

Copy/paste template

Subject: Settlement Offer — Security Deposit Dispute ( [RENTAL ADDRESS] )

Date: [DATE]

To: [LANDLORD / PROPERTY MANAGER NAME]
[LANDLORD ADDRESS OR EMAIL]

Re: Security Deposit Dispute — [RENTAL ADDRESS]

Hello [LANDLORD NAME],

I am writing to propose a settlement to resolve the security deposit dispute for [RENTAL ADDRESS]. I moved out on [MOVE-OUT DATE]. My position is that $[AMOUNT YOU CLAIM] is owed due to [brief reason: missed deadline / unsupported deductions / normal wear and tear / missing receipts].

To resolve this matter without court, I will accept a payment of $[SETTLEMENT AMOUNT] if received by [DEADLINE DATE — e.g., 7–14 days from today]. Payment can be made by [method: check, ACH, etc.] and sent to:

[YOUR FULL NAME]
[FORWARDING ADDRESS]
[CITY, STATE ZIP]

If you accept, please confirm in writing. If I do not receive a response by the deadline, I will consider escalating the dispute through other available options.

Sincerely,

[YOUR FULL NAME]
[PHONE NUMBER — optional]
[EMAIL — optional]